Canvas Catalog

Canvas Catalog is the non-academic door into UK’s Canvas learning management system (LMS). Catalog is designed to house non-credit courses for participants who may not have Link Blue credentials. Participants are unable to view protected information that is located in the academic version of Canvas, but the environment looks and behaves the same. Catalog has the same protections built in for privacy, security, and disaster recovery as Academic Canvas. The following information applies to the request process for any new Catalog course. Users with current courses may follow an abbreviated process, noted below.

1. Submit the Catalog request form. All information, including Registration Fee to be charged and the affiliated cost center, must be included in the initial request. Incomplete requests will not be accepted.

2. After the online form is submitted, the request will be placed in the UK Online Catalog request queue and one of our staff will reach out, usually within a week, to notify the requestor of whether the request is an appropriate use of Catalog.

3. If it is an appropriate use of Catalog, an online meeting will be arranged between UK Online’s Catalog team and a first-time college or unit user’s team, including its business officer, to discuss goals, questions, and financial considerations. Existing users will receive outreach to see if they need any follow-up information as they proceed.

4. After the meeting (new accounts and users) or outreach (existing users), the request will be submitted for UK Online supervisory review, and, if approved, will move forward.  The requestor will be notified of approval status. This process may be streamlined for large numbers of courses moving through Catalog on a continuing basis on a case-by-case basis.

5. If the non-credit course is approved for access in Catalog, the requestor will receive an agreement that is to be signed and returned to UK Online’s business officer. Once it is signed and returned, the Catalog team will provide a non-credit course shell in Catalog. This process may be streamlined for large numbers of courses moving through Catalog on a continuing basis on a case-by-case basis.

After final approval, the requestor is ready to design and develop the non-credit course. UK Online instructional designers are available for an initial consultation if requested. Email elearning@uky.edu with a request for a Catalog ID consultation.

Requestors may also inquire about approval timeline at elearning@uky.edu. The timeline will vary based on the request queue.

Every non-credit course enrollment transaction in Catalog incurs a non-refundable Service Charge, regardless of whether a participant Registration Fee is charged by the department/unit and/or whether the participant remains enrolled or leaves the course.

Important note: The Catalog Service Charge may not be added to registration fees for UK students without approval by the UK Board of Trustees.

Beginning July 1, 2025, the Service Charge amount is $10 per enrollment transaction processed on Catalog. (That amount applies to both new and existing Catalog courses going forward.) The fee is non-refundable and will be JV’d (Journal Voucher) during the monthly reconciliation process, and it will charge using the Cost Center provided on the request form. Please note that those fees should not be paid using a UK issued ProCard per UK’s policies and procedures.

UK Online will recoup the Service Charge regardless of whether the department / unit charges a Registration Fee. The Service Charge covers the cost of software and user fees paid to Instructure for the provision of Catalog.

Requestors will not be granted access to Catalog until after the final step of signing and returning the Catalog agreement.

Ongoing access is subject to administrator and UKO budget officer approval. The addition of new non-credit course shells by a requestor provided ongoing access will be subject to administrator and UKO budget officer approval.

The Catalog administrator in UK Online maintains access and controls of Catalog. Requesting colleges / departments / units are granted access to the Catalog course(s) when the request and approval process is completed. Requestor and sub-catalog access is granted for the duration of the course(s) only. Ongoing access is subject to administrator and UKO budget officer approval and will be considered on a case-by-case basis for large numbers of courses moving through Catalog on a continuing basis.

Non-credit course listings in Catalog may have an image accompanying the course description. If a sub-catalog is needed, that area may have a title, which will appear in the course URL, and a banner image. UK images must follow UK branding guidelines.

Catalog instructors have access to the same accessibility tools that are in academic Canvas: Ally and UDOIT. For more information about those integrations, login into Canvas and visit Canvas Integration Central at https://uk.instructure.com/courses/1617515. Click on Ally and on UDOIT Universal Design Online Content Inspection Tool, both listed among the course modules.

For answers to questions before or after submitting the request form, please email elearning@uky.edu and use the word Catalog as part of the subject line (e.g., Catalog questions or Catalog ID consultation).